Microsoft Entra ID · Reporting & Knowledge
Search Editor
Can create and manage editorial content for Microsoft Search such as bookmarks, Q&A, and locations.
Scope: Content management for Microsoft Search without administrative settings access
Permissions
- Create bookmarks
- Manage Q&A content
- Edit locations
- Manage floor plans content
- Read Message Center
- Cannot change search settings
Common use cases
- Creating helpful bookmarks
- Curating Q&A content
- Managing location information
- Search content optimization
- Decentralized content management
Best practices
- Create bookmarks for top queries
- Keep Q&A content current
- Validate content accuracy
- Coordinate with Search Admin
- Review search analytics for ideas
Security considerations
- Cannot change search settings
- Content visible to all searchers
- Bookmarks should point to authorized resources
Common questions
When should I assign the Search Editor role?
Assign Search Editor when you need to: Creating helpful bookmarks; Curating Q&A content; Managing location information; Search content optimization; and Decentralized content management. It is part of Microsoft Entra ID and should be granted as a least-privilege alternative to broader roles like Global Administrator.
What can someone with the Search Editor role do?
The Search Editor role grants permissions including: Create bookmarks; Manage Q&A content; Edit locations; Manage floor plans content; Read Message Center; and Cannot change search settings. See the Permissions section above for the full list.
What are the security risks of the Search Editor role?
Key considerations when assigning Search Editor: Cannot change search settings; Content visible to all searchers; and Bookmarks should point to authorized resources. Review the Security considerations section before assignment, and pair with Privileged Identity Management (PIM) for just-in-time access where possible.