Microsoft Purview · Data Map Collections
Workflow Administrator
Access workflow authoring page in Microsoft Purview governance portal and publish workflows on collections where they have access permissions.
Scope: Workflow authoring and publishing within collections where also assigned Data Reader role
Permissions
- Access the workflow authoring page in Microsoft Purview governance portal
- Create and configure approval workflows for data governance processes
- Publish workflows on collections where they have access permissions
- Design workflow logic and approval chains
- Configure workflow triggers and conditions
- Manage workflow templates and reusable components
- Monitor workflow execution and status
Common use cases
- Creating approval workflows for data access requests
- Building workflows for glossary term approval processes
- Configuring classification change approval workflows
- Setting up data product publication approval chains
- Automating data stewardship tasks and approvals
- Implementing governance checkpoints for sensitive data changes
- Creating self-service data request workflows
Best practices
- Design workflows that align with organizational approval policies
- Start with simple workflows and add complexity as needed
- Test workflows thoroughly before publishing to production
- Document workflow logic and approval criteria
- Coordinate with Collection Administrators on workflow scope
- Consider timeout and escalation paths for approvals
- Monitor workflow completion rates and bottlenecks
- Create reusable workflow templates for common scenarios
- Involve business stakeholders in workflow design
Security considerations
- Workflow Administrator only has access to authoring - not data access
- Requires Data Reader role to access the Purview governance portal
- Workflows can affect data access and governance decisions
- Published workflows run in context of their configured permissions
- Should coordinate with Collection Admins on approval chain participants
- Monitor workflow logs for unusual approval patterns
- Ensure workflow approvers have appropriate authority