Microsoft Purview · Insider Risk Management
Insider Risk Management Approvers
Approve forensic evidence capturing requests to ensure legal and privacy compliance before evidence collection.
Scope: Approval authority for forensic evidence capture
Permissions
- Request Review - Review forensic evidence capture requests
- Approval Authority - Approve or deny evidence collection
- Justification View - View justification for evidence requests
- Scope Setting - Set parameters for evidence capture scope
- Collection Monitoring - Monitor active evidence collection
- History Audit - Audit forensic evidence capture history
Common use cases
- Legal counsel approving evidence collection
- Privacy officers ensuring compliance with laws
- Chief Compliance Officer authorizing sensitive captures
- HR leadership approving employee monitoring
Best practices
- Review each request for legal sufficiency and privacy compliance
- Verify investigation justification before approval
- Document rationale for approval or denial decisions
- Ensure evidence capture scope is narrowly tailored
- Coordinate with legal counsel on sensitive cases
- Maintain approval audit trail for defensibility
- Consider employee notification requirements per local laws
Security considerations
- Approval gates prevent unauthorized surveillance
- Ensures legal review before intrusive evidence collection
- Protects organization from privacy law violations
- Approval decisions are logged and auditable
- Should not be combined with Investigator role to maintain separation
Common questions
When should I assign the Insider Risk Management Approvers role?
Assign Insider Risk Management Approvers when you need to: Legal counsel approving evidence collection; Privacy officers ensuring compliance with laws; Chief Compliance Officer authorizing sensitive captures; and HR leadership approving employee monitoring. It is part of Microsoft Purview and should be granted as a least-privilege alternative to broader roles like Global Administrator.
What can someone with the Insider Risk Management Approvers role do?
The Insider Risk Management Approvers role grants permissions including: Request Review - Review forensic evidence capture requests; Approval Authority - Approve or deny evidence collection; Justification View - View justification for evidence requests; Scope Setting - Set parameters for evidence capture scope; Collection Monitoring - Monitor active evidence collection; and History Audit - Audit forensic evidence capture history. See the Permissions section above for the full list.
What are the security risks of the Insider Risk Management Approvers role?
Key considerations when assigning Insider Risk Management Approvers: Approval gates prevent unauthorized surveillance; Ensures legal review before intrusive evidence collection; Protects organization from privacy law violations; and Approval decisions are logged and auditable. Review the Security considerations section before assignment, and pair with Privileged Identity Management (PIM) for just-in-time access where possible.