Microsoft Purview · Privacy Management (Priva)
Privacy Management Administrators
Full administrative access to Microsoft Priva features including Privacy Risk Management and Subject Rights Requests. Can configure policies, manage settings, and oversee all privacy management operations.
Scope: Full administrative access to all Microsoft Priva solutions including Privacy Risk Management and Subject Rights Requests for data within Microsoft 365
Permissions
- Create, read, update, and delete Privacy Risk Management policies
- Configure privacy risk detection settings and thresholds
- Manage subject rights request workflows and settings
- Assign roles and permissions to other Priva users
- Access all privacy risk insights, reports, and analytics
- Configure data retention and deletion policies for SRRs
- Manage case management for privacy incidents
- View case details and investigation results (View-Only Case role)
- Configure notification templates and remediation actions
- Access Privacy Management Admin permissions for full control
- Manage Priva integrations with other Microsoft 365 services
- Configure privacy assessment templates and workflows
- Set up and manage privacy policies across the organization
- Access audit logs for all Priva activities
- Manage Teams collaboration channels for subject rights requests
Common use cases
- Setting up and configuring Microsoft Priva for the first time
- Creating and managing privacy risk management policies (data transfers, data minimization, overexposure)
- Defining organizational privacy standards and compliance requirements
- Managing subject rights request workflows and approval processes
- Responding to GDPR, CCPA, and other privacy regulation requirements
- Configuring automated privacy risk detection and remediation
- Overseeing privacy incident response and case management
- Establishing privacy governance frameworks
- Managing privacy team roles and permissions
- Coordinating cross-functional privacy compliance initiatives
- Integrating Priva with Microsoft Purview Compliance Manager
- Setting up privacy assessments for new data processing activities
Best practices
- Follow principle of least privilege - assign more specific roles (Analyst, Investigator) when possible
- Use this role only for initial setup and ongoing policy management
- Limit Privacy Management Administrators to 3-5 people maximum
- Always have at least 2 active members for redundancy
- Document all privacy policy changes and justifications
- Regularly review and update privacy risk management policies
- Coordinate with legal counsel before enabling new privacy policies
- Use notification templates to guide users on privacy compliance
- Monitor privacy risk insights dashboard weekly for emerging trends
- Establish clear escalation paths for high-severity privacy risks
- Create custom privacy policies aligned to organizational data flows
- Test privacy policies in audit mode before enabling enforcement
- Configure data retention limits for subject rights request data
- Enable Microsoft 365 audit log for Privacy Risk Management insights
- Integrate with Compliance Manager for automated privacy assessments
Security considerations
- This role has broad access to privacy-related data and settings - assign carefully
- All policy changes and configurations are auditable through Microsoft 365 audit log
- Privacy policies can trigger notifications to end users - test thoroughly
- Subject rights request access may reveal sensitive personal data
- Coordinate with legal before enabling policies that affect user workflows
- Privacy Management Admins can view case details including personal information
- Monitor audit logs for unauthorized privacy policy changes
- Consider using Privileged Identity Management (PIM) for just-in-time activation
- This role does NOT grant access to file content - use Investigator role for that
- Ensure privacy administrators understand GDPR Article 30 record-keeping requirements
- Privacy risk policies may conflict with business operations - balance carefully
- Subject rights requests may expose security vulnerabilities - coordinate with SecOps