SharePoint & OneDrive · Site Management
Term Store Administrator
Manages the organizational term store - a directory of common terms used across the organization for metadata and content classification.
Scope: Organization-wide term store management
Permissions
- Term store - Create and manage term groups and term sets
- Terms - Add, modify, and delete terms
- Synonyms - Create term synonyms and translations
- Term set permissions - Delegate management to contributors
- Import/Export - Import and export term sets
Common use cases
- Creating enterprise metadata taxonomy
- Managing content types and classifications
- Supporting information architecture
- Enabling consistent tagging across sites
Best practices
- Plan taxonomy before creating terms
- Use term set owners for departmental terms
- Avoid overly complex hierarchies
- Review and deprecate unused terms regularly
Security considerations
- Term changes affect all sites using that taxonomy
- Deleting terms can break metadata on existing content
- Consider impact before modifying widely-used terms