Microsoft Entra ID · Universal Print
Printer Administrator
Manages all aspects of printers and printer connectors in Microsoft Universal Print including configuration and connector settings.
Scope: Full administration of Microsoft Universal Print
Permissions
- Manage all printers
- Configure printer connectors
- Create and manage print policies
- Consent to print permissions
- Access print reports
Common use cases
- Enterprise print management
- Printer deployment
- Connector configuration
- Print policy management
- Cost control initiatives
Best practices
- Use print policies for governance
- Monitor printer health
- Plan connector placement
- Track print usage
Security considerations
- Access to print job metadata
- Connector has network access
- Consider print data sensitivity
Common questions
When should I assign the Printer Administrator role?
Assign Printer Administrator when you need to: Enterprise print management; Printer deployment; Connector configuration; Print policy management; and Cost control initiatives. It is part of Microsoft Entra ID and should be granted as a least-privilege alternative to broader roles like Global Administrator.
What can someone with the Printer Administrator role do?
The Printer Administrator role grants permissions including: Manage all printers; Configure printer connectors; Create and manage print policies; Consent to print permissions; and Access print reports. See the Permissions section above for the full list.
What are the security risks of the Printer Administrator role?
Key considerations when assigning Printer Administrator: Access to print job metadata; Connector has network access; and Consider print data sensitivity. Review the Security considerations section before assignment, and pair with Privileged Identity Management (PIM) for just-in-time access where possible.