Microsoft Purview · Privacy Management (Priva)
Privacy Management Contributors
Manage contributor access for privacy management cases in Microsoft Priva. Can perform compliance searches, work with custodian data, export data, and manage review set tags. Cannot configure policies or view content details.
Scope: Contributor-level access to privacy management cases and data review without administrative or investigative capabilities
Permissions
- Compliance Manager Contribution - Perform work to implement improvement actions
- Compliance Manager Reader - View all Compliance Manager content
- Compliance Search - Perform compliance content searches
- Custodian - Manage custodian data for privacy cases
- Data Map Reader - Read data map objects
- Export - Export search and review set data
- Manage Review Set Tags - Create, edit, delete review set tags
- Preview - View list of items from content searches
- Privacy Management Permanent contribution - Permanent contributor access
- Privacy Management Temporary contribution - Temporary contributor access
- Review - Access review sets and case data
Common use cases
- Contributing to subject rights request fulfillment workflows
- Performing compliance searches for privacy cases
- Exporting data packages for privacy request responses
- Managing review set tags for case organization
- Supporting privacy investigations with custodian data management
Best practices
- Assign to compliance team members contributing to privacy cases
- Use for IT staff who need to search and export data for privacy requests
- Keep separate from Administrators and Investigators for least privilege
- Coordinate with Privacy Management Administrators on case assignments
Security considerations
- Can export data from compliance searches — monitor export activities
- Custodian access provides visibility into case-related data
- Lower privilege than Analyst or Investigator — cannot view content details
- Export capabilities should be monitored for data exfiltration risk
Common questions
When should I assign the Privacy Management Contributors role?
Assign Privacy Management Contributors when you need to: Contributing to subject rights request fulfillment workflows; Performing compliance searches for privacy cases; Exporting data packages for privacy request responses; Managing review set tags for case organization; and Supporting privacy investigations with custodian data management. It is part of Microsoft Purview and should be granted as a least-privilege alternative to broader roles like Global Administrator.
What can someone with the Privacy Management Contributors role do?
The Privacy Management Contributors role grants permissions including: Compliance Manager Contribution - Perform work to implement improvement actions; Compliance Manager Reader - View all Compliance Manager content; Compliance Search - Perform compliance content searches; Custodian - Manage custodian data for privacy cases; Data Map Reader - Read data map objects; and Export - Export search and review set data. See the Permissions section above for the full list.
What are the security risks of the Privacy Management Contributors role?
Key considerations when assigning Privacy Management Contributors: Can export data from compliance searches — monitor export activities; Custodian access provides visibility into case-related data; Lower privilege than Analyst or Investigator — cannot view content details; and Export capabilities should be monitored for data exfiltration risk. Review the Security considerations section before assignment, and pair with Privileged Identity Management (PIM) for just-in-time access where possible.