Exchange Online · Recipient Management
Mail Recipients
Manage existing mailboxes and recipient settings without the ability to create new mailboxes.
Scope: Existing recipient objects only
Permissions
- Modify mailbox properties
- Configure mailbox features
- Manage mailbox permissions
- Set out-of-office replies
- Manage mail forwarding
Common use cases
- Day-to-day mailbox maintenance
- Updating user mailbox settings
- Managing mailbox forwarding and delegation
Best practices
- Use for operations staff without provisioning needs
- Suitable for delegated administration scenarios
Common questions
When should I assign the Mail Recipients role?
Assign Mail Recipients when you need to: Day-to-day mailbox maintenance; Updating user mailbox settings; and Managing mailbox forwarding and delegation. It is part of Exchange Online and should be granted as a least-privilege alternative to broader roles like Global Administrator.
What can someone with the Mail Recipients role do?
The Mail Recipients role grants permissions including: Modify mailbox properties; Configure mailbox features; Manage mailbox permissions; Set out-of-office replies; and Manage mail forwarding. See the Permissions section above for the full list.