Microsoft Entra ID · M365 Workloads & Services
Knowledge Manager
Creates and manages content like topics, acronyms, and manages topic visibility and taxonomies.
Scope: Topic management and quality control in Microsoft Viva Topics
Permissions
- Confirm topics
- Approve topic edits
- Delete topics
- Manage taxonomies
- Create content centers
Common use cases
- Topic curation
- Knowledge quality assurance
- Taxonomy management
- Content organization
- Expert identification
Best practices
- Review topics regularly
- Maintain taxonomy consistency
- Engage subject matter experts
- Document topic decisions
Security considerations
- Can see topic suggestions
- Access to knowledge graph
- Consider information sensitivity
Common questions
When should I assign the Knowledge Manager role?
Assign Knowledge Manager when you need to: Topic curation; Knowledge quality assurance; Taxonomy management; Content organization; and Expert identification. It is part of Microsoft Entra ID and should be granted as a least-privilege alternative to broader roles like Global Administrator.
What can someone with the Knowledge Manager role do?
The Knowledge Manager role grants permissions including: Confirm topics; Approve topic edits; Delete topics; Manage taxonomies; and Create content centers. See the Permissions section above for the full list.
What are the security risks of the Knowledge Manager role?
Key considerations when assigning Knowledge Manager: Can see topic suggestions; Access to knowledge graph; and Consider information sensitivity. Review the Security considerations section before assignment, and pair with Privileged Identity Management (PIM) for just-in-time access where possible.