Microsoft Entra ID · Reporting & Knowledge
Knowledge Administrator
Can configure knowledge, learning, and intelligent features including Microsoft Viva Topics, Learning, and search customizations.
Scope: Administrative control over knowledge management, learning, and intelligent discovery features
Permissions
- Configure Microsoft Viva Topics
- Manage Viva Learning sources
- Configure knowledge network settings
- Manage topic centers
- Configure search customizations
- Manage organizational insights
Common use cases
- Viva Topics configuration
- Learning content source management
- Knowledge network governance
- Search experience customization
- Organizational insights configuration
Best practices
- Define topic taxonomy governance
- Curate high-quality learning sources
- Review AI-suggested topics regularly
- Configure appropriate topic visibility
- Measure knowledge engagement
Security considerations
- Topics may surface sensitive content
- Learning content needs review
- Knowledge graphs can reveal organizational structure
- Configure appropriate access controls
Common questions
When should I assign the Knowledge Administrator role?
Assign Knowledge Administrator when you need to: Viva Topics configuration; Learning content source management; Knowledge network governance; Search experience customization; and Organizational insights configuration. It is part of Microsoft Entra ID and should be granted as a least-privilege alternative to broader roles like Global Administrator.
What can someone with the Knowledge Administrator role do?
The Knowledge Administrator role grants permissions including: Configure Microsoft Viva Topics; Manage Viva Learning sources; Configure knowledge network settings; Manage topic centers; Configure search customizations; and Manage organizational insights. See the Permissions section above for the full list.
What are the security risks of the Knowledge Administrator role?
Key considerations when assigning Knowledge Administrator: Topics may surface sensitive content; Learning content needs review; Knowledge graphs can reveal organizational structure; and Configure appropriate access controls. Review the Security considerations section before assignment, and pair with Privileged Identity Management (PIM) for just-in-time access where possible.