Microsoft Entra ID · Reporting & Knowledge
Insights Analyst
Access the analytical capabilities in Microsoft Viva Insights and run custom queries.
Scope: Advanced analytical capabilities in Microsoft Viva Insights
Permissions
- Run custom Viva Insights queries
- Access advanced analytics
- Create custom reports
- View organizational patterns
- Export insights data
Common use cases
- Custom workplace analytics queries
- Meeting culture analysis
- Collaboration pattern research
- Manager effectiveness insights
- Organizational network analysis
Best practices
- Design queries with privacy in mind
- Use minimum aggregation thresholds
- Document query purposes
- Share insights responsibly
- Coordinate with Insights Admin
Security considerations
- Queries reveal work patterns
- Must respect privacy thresholds
- Data handling requires care
- Consider works council requirements
Common questions
When should I assign the Insights Analyst role?
Assign Insights Analyst when you need to: Custom workplace analytics queries; Meeting culture analysis; Collaboration pattern research; Manager effectiveness insights; and Organizational network analysis. It is part of Microsoft Entra ID and should be granted as a least-privilege alternative to broader roles like Global Administrator.
What can someone with the Insights Analyst role do?
The Insights Analyst role grants permissions including: Run custom Viva Insights queries; Access advanced analytics; Create custom reports; View organizational patterns; and Export insights data. See the Permissions section above for the full list.
What are the security risks of the Insights Analyst role?
Key considerations when assigning Insights Analyst: Queries reveal work patterns; Must respect privacy thresholds; Data handling requires care; and Consider works council requirements. Review the Security considerations section before assignment, and pair with Privileged Identity Management (PIM) for just-in-time access where possible.