Microsoft Entra ID · Organizational Management
People Administrator
Manages profile photos for all users including administrators, and configures people settings like pronouns and name pronunciation.
Scope: Manage user profile photos and people settings organization-wide
Permissions
- Update profile photos for all users
- Configure pronouns settings
- Manage name pronunciation
- Configure profile card settings
- Manage people settings
Common use cases
- Corporate headshot management
- Profile standardization
- Pronouns enablement
- Profile card configuration
- Employee directory management
Best practices
- Use consistent photo standards
- Respect user preferences
- Coordinate with HR
- Follow privacy guidelines
Security considerations
- Access to all user photos
- Privacy implications
- Cannot access other user data
Common questions
When should I assign the People Administrator role?
Assign People Administrator when you need to: Corporate headshot management; Profile standardization; Pronouns enablement; Profile card configuration; and Employee directory management. It is part of Microsoft Entra ID and should be granted as a least-privilege alternative to broader roles like Global Administrator.
What can someone with the People Administrator role do?
The People Administrator role grants permissions including: Update profile photos for all users; Configure pronouns settings; Manage name pronunciation; Configure profile card settings; and Manage people settings. See the Permissions section above for the full list.
What are the security risks of the People Administrator role?
Key considerations when assigning People Administrator: Access to all user photos; Privacy implications; and Cannot access other user data. Review the Security considerations section before assignment, and pair with Privileged Identity Management (PIM) for just-in-time access where possible.